CAREERS AT EASTERN
Manager Accounts Payable & Travel - E99393
- 492299
- Cheney, Washington
- Financial Services
- Exempt
Job Title:
Manager Accounts Payable & Travel - E99393
Location:
Cheney
FLSA Status:
Exempt
Anticipated Start Date:
As soon as possible
Work Schedule Type:
Regular
Work Schedule:
Regular office hours 8:00 a.m. to 5:00 p.m. Position may occasionally require evening or weekend work to meet the demands of the office.
Term of Appointment:
12 Months
Job Summary:
EWU is committed to supporting and promoting a workforce that is welcoming to all and encourages applicants of all backgrounds to apply for this position.
The salary for this position is $69,643 – $87,902, where the hired candidate will begin within this range is dependent on education, experience, and skills.
In addition to salary, the university offers a comprehensive benefits package including health insurance and disability insurance and retirement. In addition, EWU offers generous vacation and sick leave accruals, 12 paid holidays per year and fringe benefits, such as tuition waiver for employees and eligible family members, discounted EWU sports tickets, full access to our campus workout facilities at a minimum fee and free transportation through STA buses. For additional information regarding insurance benefits please see our Benefits page: https://inside.ewu.edu/hr/benefits/insurance/.
Applications are open and accepted until recruitment is closed. Screening of applications will begin on immediately. A three-day notice will be provided prior to closure of recruitment. All materials will be held in strictest confidence; references will not be contacted until candidates have been notified.
Eastern Washington University provides an inclusive, equitable, and transformative learning experience, driving the pursuit of knowledge with affordable academic excellence.
This position, during the course of university employment will be involved in the receipt of, or accountability for, university funds or other items of value, as well as the unsupervised access with the developmentally disabled, vulnerable adults or children under the age of 16. The offer of employment is contingent upon successful completion and passing of a background check prior to beginning employment.
This is an Administrative Exempt position and is covered by EWU Policy 406- 01, Exempt Employment: https://inside.ewu.edu/policies/knowledge-base/ewu-406-01-exempt-employment/
After starting employment, employees will complete the required training via Canvas. The Office of Employee Belonging, Development, and Leadership will reach out to you concerning Workplace Belonging training.
About Eastern Washington University:
Eastern Washington University, a regional, comprehensive public university with an enrollment of over 10,000 students, is one of six state-funded four-year institutions of higher education in Washington, each governed by its own board of trustees. As the region’s polytechnic, we are recognized for our distinctive approach to hands-on learning that leads to in-demand careers. EWU’s 300-acre main campus is located in Cheney, a community of 12,000 residents 16 miles southwest of Washington’s second largest city, Spokane. Eastern also offers programs in downtown Spokane at the innovative, energy-efficient Catalyst building, the SIERR building which is a hub for research, development and advancement of health sciences. In addition, EWU programs can be found at select locations throughout the state, aligned with the needs of the community. Eastern contributes to the vitality of the region and the state through its wide array of bachelor’s and master’s degrees in over 100 fields of study, as well as applied doctorates in physical therapy and educational leadership, offering accessible pathways to career success and personal development to students of all socioeconomic and cultural backgrounds.
Eastern Washington University has been recognized for its commitment to helping undergraduate students learn, grow and succeed by Colleges of Distinction, a nationally trusted resource guide for college-bound students. The honor recognizes Eastern as a ’26 -’27 College of Distinction (CoD), the second consecutive year it has received the national recognition.
Tribal Land Acknowledgement:
At Eastern Washington University, we are proud to recognize the land of the Spokane Tribe and other tribes that shared the land for fishing and trading. The Spokane Tribe, Coeur d’Alene Tribe, Confederated Tribes of the Colville Reservation, the Kalispel Tribe, and the Nez Perce Tribe are integral to the cultural heritage and traditional ethnological knowledge of the land.
Native American heritage is woven into the fabric of our institution, enriching our community through tribal culture, historical teachings, and tribal language, and is embraced daily by students, staff, faculty, and the Eastern Washington community.
At EWU, we are committed to reflecting on and acknowledging the historical injustices of genocide and the forced removal of tribal peoples and all our relatives. EWU recognizes and honors tribal sovereignty and government to government relationships with tribes.
From here forward, EWU will remain committed to supporting, honoring, and recognizing the Native American community and the dynamic contributions that are shared with our university.
Equal Opportunity Statement:
EWU does not discriminate in its programs and activities on the basis of race, color, creed, religion, national origin, citizenship or immigration status, sex, pregnancy, sexual orientation, gender identity/expression, genetic information, age, marital status, families with children, protected veteran or military status, HIV or hepatitis C, status as a mother breastfeeding her child, or the presence of any sensory, mental, or physical disability or the use of a trained guide dog or service animal by a person with a disability, as provided for and to the extent required by state and federal laws.
Physical Demands:
Contact Zach Jankovsky in Human Resources at zjankovsky@ewu.edu to obtain a copy of the Essential Functions Analysis which will describe conditions of employment, such as physical demands.
Protective Equipment:
University, local, regional and state mandates for public and personal protection should be followed as needed.
Required Qualifications:
Total combination of 7 years of education and experience in accounting, finance, business administration, accounts payable, travel, financial disbursements or operational accounting
One year of experience supervising fiscal support staff.
Experience working with federal and state regulations and reporting.
Demonstrated experience with integrated, enterprise level accounting software systems. Candidate must demonstrate interest, ability and/or experience promoting cultural competency and/or diversity.
Preferred Qualifications:
Specific experience working in the central operations of a college or university environment
Extensive hands-on system administration experience with Ellucian Banner or similar ERP system
Excellent interpersonal and written communication skills
Attention to detail and ability to manage multiple projects within established deadlines
Ability to identify problems, develop solutions and implement change
Ability to use discretion, tact and good judgment when working with highly sensitive and confidential information
Note: The above job description is a general outline of the duties and responsibilities typically associated with this position. Specific tasks and responsibilities may vary based on the needs of the department and institution.
Special Instructions to Applicants:
It is strongly recommended that you print a copy of these instructions and the position posting before you begin to complete the online application, as the instructions will not be viewable once you begin the application process.
Required documentation includes all of the items listed below.
1. Attach a detailed cover letter in which you explain how you meet each of the required qualifications [and preferred qualifications, if applicable]. It is preferred that you provide that information in a bulleted list or within a table within your cover letter.
2. Attach a chronological resume including work history and major duties, education, and any specialized training or skills related to the position. List at least 3 professional references including: names, titles, organization name, phone numbers, email addresses, and connection to you (these can be identical to the references listed on the application).
3. Complete the online application form and respond to the online questions, if applicable.
4. Mission Statement Response – EWU’s mission is to provide an inclusive, equitable, and transformative learning experience, driving the pursuit of knowledge with affordable academic excellence. We are committed to serving first-generation, Pell-eligible students. How would you contribute to this mission?
5. Please do not upload resumes that include photos of yourself.
Proposed Job Duties & Responsibilities
% of Time 60% Responsibility / DutyInterview and recommend selection of applicants for hire within the offices of Accounts Payable and Travel Accounting. Supervise and provide leadership for fiscal and supporting staff, train new employees, assign and schedule work, act upon leave requests, conduct annual performance evaluations and recommend disciplinary action. Identify professional development opportunities to enhance skill levels of fiscal staff.
Oversee the audit and input of invoices and vouchers in Banner AP and the Capital Planning systems (AiM). Oversee daily processes, such as daily check cycle, review of batches and authorize corrective action, if necessary.
Oversee the operations cycle in Travel Accounting, including travel authorization approvals, travel encumbrances, expense voucher preparation, monitoring and reporting, and policy compliance.
Audit and oversee payment of contracts, utilities, travel, refunds, reimbursements and other miscellaneous vouchers. Monitor outstanding encumbrances and prepare adjustments as needed. Oversee preparation of journal entries for airfare, expense transfers or coding corrections. Prepare check cancellations, handwritten checks, replacement for lost or destroyed checks, and monthly use/sales tax payment.
Create test plan and lead testing of system releases or patches for Banner AP. Work with technical staff on any changes or problem solving for Banner AP.
Serve as the Functional Lead for new AP-related systems, research other systems and procedures, and evaluate best practices related to Accounts Payable processes.
Provide training to university departments related to the proper use of central travel account (CTA) cards and preparation/submittal of card payment vouchers, and monitor payments of procurement and CTA cards for proper account categorization and timing of payments.
Oversee the administration management of the electronic travel system, including traveler setup, system configuration, validation and data table updates, and feeds/linkage with the ERP system.
Develop, administer, and monitor the budget for Accounts Payable and Travel Accounting. Act as budget authority to approve expenses. Determine supplies/materials and student staffing levels necessary to meet work requirements within budget constraints. Coordinate budget projections with supervisor as it relates to the total budget within the Office of Controller.
Maintain files for invoices, vouchers, contracts, leases and check reports. Provide documents and reports as requested by internal and external auditor. Maintain record retention schedules.
Respond to University departmental questions and follow-up on corrections or adjustments as needed. Perform related duties as required.
Equal Opportunity Employer
Eastern Washington University is committed to diversity and inclusivity. We recognize that our success is dependent on how well we value, engage, include, and utilize the rich diversity of our faculty, staff, students, and alumni. We believe that prejudice, oppression, and discrimination are detrimental to human development, and that a vibrant and diverse campus community enhances the learning environment of the populations that we serve. We are committed to treating all with dignity and respect, and to working collectively on an ongoing basis to build and maintain a community that understands, celebrates and promotes diversity, while promoting inclusivity at all levels.
EWU does not discriminate in its programs and activities on the basis of race, color, creed, religion, national origin, sex, pregnancy, sexual orientation, gender identity/expression, genetic information, age, marital status, families with children, protected veteran or military status, HIV or hepatitis C, status as a mother breastfeeding her child, or the presence of any sensory, mental, or physical disability or the use of a trained guide dog or service animal by a person with a disability, as provided for and to the extent required by state and federal laws.
Office of Equal Opportunity
Join a team dedicated to student success, faculty excellence and community collaboration. At Eastern, our goal is simple: to create an environment where students succeed at their highest level in fulfilling their goals in their education, career and life. Students are at the center of all that Eastern does. For our faculty and staff, this focus means more than just coming to work every day. We strive for excellence in everything we do; we foster a culture of respect, commitment and honesty; and we work to create environments for personal transformation that enrich the lives of individuals, families, communities and our society at large.
Working at Eastern also means living and working in a glorious region noted for its affordable housing, good schools, short commutes, over 220 sunny days per year, abundant lakes and mountains, short hops to larger cities (Seattle, Portland, Vancouver), and endless recreation opportunities.
For additional information, visit EWU’s website.
Annual Security Report Notification
The Annual Safety and Fire Report is provided in accordance with the Jeanne Clery Act of 1998 and the associated amendments including the recently adopted Violence Against Women Reauthorization Act of 2013. Per Federal Regulations (34 CFR Part 668), it is required that a copy of Eastern Washington University’s Clery Act Report, otherwise known as the Annual Security and Fire Report, be provided to each employee and student. This report includes statistical information for three previous calendar years concerning reported crimes which occurred on EWU’s campus; certain off-campus buildings or properties owned or controlled by EWU and on public property within, or immediately adjacent to and accessible from, EWU’s campus. The report also includes institutional policies concerning campus security issues, such as policies and or procedures concerning sexual assault, alcohol use, the Drug-Free Schools Act and other matters. Eastern Washington University Police Department will provide a paper copy of the this report upon request. To request the report call (509) 359-6310. Or click on the following link: Annual Safety Report
Additional Information:
EWU Campus Map
EWU Human Resources
EWU Benefits Office
City of Cheney
West Plains Chamber of Commerce
Spokane Chamber of Commerce