CAREERS AT EASTERN

Job Title:

Fiscal Specialist 2 - C99121

Location:

Cheney

FLSA Status:

Non-Exempt

Anticipated Start Date:

As soon as possible

Work Schedule Type:

Regular

Work Schedule:

Typically Mon-Fri 8:00 am – 5:00 pm.

Term of Appointment:

12 Months

Job Summary:

About Eastern Washington University:

Eastern Washington University, a regional, comprehensive public university with an enrollment of over 10,000 students, is one of six state-funded four-year institutions of higher education in Washington, each governed by its own board of trustees. As the region’s polytechnic, we are recognized for our distinctive approach to hands-on learning that leads to in-demand careers. EWU’s 300-acre main campus is located in Cheney, a community of 12,000 residents 16 miles southwest of Washington’s second largest city, Spokane. Eastern also offers programs in downtown Spokane at the innovative, energy-efficient Catalyst building, the SIERR building which is a hub for research, development and advancement of health sciences, and at Riverpoint, a campus shared with Washington State University. In addition, EWU programs can be found at select locations throughout the state, aligned with the needs of the community. Eastern contributes to the vitality of the region and the state through its wide array of bachelor’s and master’s degrees in over 100 fields of study, as well as applied doctorates in physical therapy and educational leadership, offering accessible pathways to career success and personal development to students of all socioeconomic and cultural backgrounds.

Eastern Washington University has been recognized for its commitment to helping undergraduate students learn, grow and succeed by Colleges of Distinction, a nationally trusted resource guide for college-bound students. The honor recognizes Eastern as a ’24-’25 College of Distinction (CoD).

Money magazine recently named EWU as one of its Best Colleges in America 2024.

Tribal Land Acknowledgement

At Eastern Washington University, we are proud to recognize the land of the Spokane Tribe and other tribes that shared the land for fishing and trading. The Spokane Tribe, Coeur d’Alene Tribe, Confederated Tribes of the Colville Reservation, the Kalispel Tribe, and the Nez Perce Tribe are integral to the cultural heritage and traditional ethnological knowledge of the land.

Native American heritage is woven into the fabric of our institution, enriching our community through tribal culture, historical teachings, and tribal language, and is embraced daily by students, staff, faculty, and the Eastern Washington community.

At EWU, we are committed to reflecting on and acknowledging the historical injustices of genocide and the forced removal of tribal peoples and all our relatives. EWU recognizes and honors tribal sovereignty and government to government relationships with tribes.

From here forward, EWU will remain committed to supporting, honoring, and recognizing the Native American community and the dynamic contributions that are shared with our university.

Equal Opportunity Statement:

EWU does not discriminate in its programs and activities on the basis of race, color, creed, religion, national origin, citizenship or immigration status, sex, pregnancy, sexual orientation, gender identity/expression, genetic information, age, marital status, families with children, protected veteran or military status, HIV or hepatitis C, status as a mother breastfeeding her child, or the presence of any sensory, mental, or physical disability or the use of a trained guide dog or service animal by a person with a disability, as provided for and to the extent required by state and federal laws.

Physical Demands:

If you would like to obtain a copy of the Essential Functions Analysis form, which describes the physical and mental demands of the position, please contact Zach Jankovsky at zjankovsky@ewu.edu.

Protective Equipment:

University, local, regional and state mandates for public and personal protection should be followed as needed.

Required Qualifications:

• 
  Two years of experience at a level equivalent to Fiscal Specialist 1 AND 15 quarter hours or 10 semester hours of college level accounting. OR Equivalent education/experience.
• Professional experience involving fiscal and budgetary responsibilities, such as
• responsibility for multiple budgets, purchasing, personnel/payroll, specialized reporting, etc.
• Strong computer skills and familiarity with Microsoft Office products (Word, Excel, Outlook). Proficiency in Excel to develop workbooks using advanced features, and to create spreadsheets to develop and maintain records. Word/MS Office, ability to perform complex tasks such as merge fields, design tables, and other advanced functions.
• Database management, ability to enter data, sort, import/export files in database, and create reports. At least one-year experience using an enterprise data system, (financial) or other large, complex, multi-dimensional data system.
• Must offer superior verbal and written communication skills and a high level of professionalism.
• Demonstrated organizational skills and attention to detail.
• Demonstrated ability to apply a culturally responsive and flexible approach that is sensitive to the diverse needs of the students, faculty, and administrators including needs for universal access.

Preferred Qualifications:

• Two or more years’ experience performing fiscal/budgetary responsibilities in a college or university environment.
• One-year full-time work experience handling communications with a variety of different kinds of internal and external clients, such as federal, state, city, and county government agencies, professionals in the community, internal staff/managers/administrators, students, and other constituents.

Note: The above job description is a general outline of the duties and responsibilities typically associated with this position. Specific tasks and responsibilities may vary based on the needs of the department and institution.

Special Instructions to Applicants:

It is strongly recommended that you print a copy of these instructions and the position posting before you begin to complete the online application, as the instructions will not be viewable once you begin the application process.

Required documentation includes all of the items listed below.

1) Attach a detailed cover letter in which you explain how you meet each of the required qualifications [and preferred qualifications, if applicable]. It is preferred that you provide the information in a bulleted list or as a table within your cover letter.
2) Attach a chronological resume including work history and major duties, education, and any specialized training or skills related to the position. List at least 3 professional references including: names, titles, organization name, phone numbers, email addresses, and connection to you (these can be identical to the references listed on the application).
3) Complete the online application form and respond to the online questions, if applicable.
4) Mission Statement Response - EWU’s mission is to provide an inclusive, equitable, and transformative learning experience, driving the pursuit of knowledge with affordable academic excellence. We are committed to serving first-generation, Pell-eligible students. How would you contribute to this mission?
5) Please do not upload resumes that include photos of yourself.

Proposed Job Duties & Responsibilities

• Use university payroll systems to input, update, and maintain personnel and payroll records for faculty, and staff ensuring accuracy and compliance with state and institutional requirements.
• Initiate, prepare, and verify payroll‑related documents, job changes, pay adjustments, supplemental pay, appointment letters and other payroll transactions.
• Review payroll data for accuracy, including hours worked, pay rates, funding sources, position attributes, and effective dates; identify discrepancies and take corrective action.
• Reconcile payroll reports with budget and financial records; research and resolve variances in coordination with HR, Payroll, and Budget Services.
• Conduct regular payroll audits to ensure compliance with state regulations, university policies, collective bargaining agreements, and internal controls.
• Interpret and apply payroll rules, procedures, and regulations; advise faculty and staff on payroll processes, timelines, and requirements.

• Develop, modify, and maintain multiple record keeping and reporting systems for varied and complex sources of funding; develop procedures for implementation, execution, control and review/audit of fiscal operations.
• Develop budgets for grants, contracts, or other funding requests; prepare appropriate forms for contracts and agreements; develop, recommend, and/or establish charge schedules for cost center and/or self-sustaining accounts.
• Forecast fiscal needs/commitments; develop planning documents; participate in the planning of new programs by conducting analysis of unit needs and resources and making revenue projections.
• Evaluate program performance by comparing actual expenditures to budget; formulate and recommend corrective action.
• Analyze, and recommend improvements in fiscal record keeping systems; internal controls and financial data processes.
• Select, develop, implement and/or modify manual or automated fiscal reporting/tracking systems to address specific unit needs.
• Maintain a record keeping system for recording budget transactions; review budget reports, verify accuracy and take corrective action if necessary; reconcile budget status reports and prepare expenditure projections; notify appropriate individuals of any projected or actual over- or under-expenditures;
• Prepare, compile and provide fiscal reports such as year-end reports, budgetary reports, payroll reports and auditing reports.

• Process and approve purchases for the Dean’s Office and assist schools as needed; review, approve and allocate purchases to proper budget and category;
• Ensure compliance with state and university purchasing regulations.
• Maintain purchasing records and resolve discrepancies.
• Coordinate and process travel for Dean’s staff; reconcile the Central Travel Account (CTA).
• Manage candidate travel and reimbursement processes.
• Other Duties as assigned.