CAREERS AT EASTERN

Job Title:

Fiscal Specialist 2 - C99879

Location:

Cheney

FLSA Status:

Non-Exempt

Work Schedule Type:

Regular

Work Schedule:

Monday - Friday, 8am - 5pm

Term of Appointment:

12 Months

Job Summary:

Eastern Washington University is currently seeking a Fiscal Specialist 2.  Under general supervision, Fiscal Specialist 2 is responsible for fiscal operations and analysis related to processing payroll. These duties include and are not limited to calculation, input and verification of pay for Faculty, Students and Non-Student hourly employees, as well as overpayment computations and collections. This position specializes in reviewing, approving, processing and other Payroll -related functions for Payroll Services, communicating and consulting with employees, departments, and outside organizations, such as local Unions, Banks, etc., to resolve fiscal errors. Additionally, the incumbent serves as the initial point of contact, manages all departmental communication and record keeping.

The candidate selected for this position will be rewarded with competitive compensation and a comprehensive benefits package which includes highly subsidized health/dental plans, retirement plan with 100% university match, generous paid vacation and sick leave, 11 paid holidays (adjusted accordingly), tuition waiver benefit and more.  EWU expands opportunities for personal transformation through excellence in learning.

EWU is committed to supporting and promoting a workforce that is welcoming to all and encourages applicants of all backgrounds to apply for this position.

The salary for this position is $47,940 - $64,128. Where the hired candidate will begin within this range is dependent on education, experience, and skills.

In addition to salary, the university offers a comprehensive benefits package including health insurance and disability insurance and retirement. In addition, EWU offers generous vacation and sick leave accruals, 13 paid holidays per year and fringe benefits, such as tuition waiver for employees and eligible family members, discounted EWU sports tickets, full access to our campus workout facilities at a minimum fee and free transportation through STA buses. For additional information regarding insurance benefits please see our Benefits page: https://inside.ewu.edu/hr/benefits-briefing/benefits/insurance/

Applications are open and accepted until recruitment is closed. Screening of applications will begin as they are received. A three-day notice will be provided prior to closure of recruitment. All materials will be held in strictest confidence; references will not be contacted until candidates have been notified.

About Eastern Washington University:

Eastern Washington University, a regional, comprehensive public university with an enrollment of over 10,000 students, is one of six state-funded four-year institutions of higher education in Washington, each governed by its own board of trustees. As the region’s polytechnic, we are recognized for our distinctive approach to hands-on learning that leads to in-demand careers. EWU’s 300-acre main campus is located in Cheney, a community of 12,000 residents 16 miles southwest of Washington’s second largest city, Spokane. Eastern also offers programs in downtown Spokane at the innovative, energy-efficient Catalyst building, the SIERR building which is a hub for research, development and advancement of health sciences. In addition, EWU programs can be found at select locations throughout the state, aligned with the needs of the community. Eastern contributes to the vitality of the region and the state through its wide array of bachelor’s and master’s degrees in over 100 fields of study, as well as applied doctorates in physical therapy and educational leadership, offering accessible pathways to career success and personal development to students of all socioeconomic and cultural backgrounds.

Eastern Washington University has been recognized for its commitment to helping undergraduate students learn, grow and succeed by Colleges of Distinction, a nationally trusted resource guide for college-bound students. The honor recognizes Eastern as a ’26 -’27 College of Distinction (CoD), the second consecutive year it has received the national recognition.

Tribal Land Acknowledgement:

At Eastern Washington University, we are proud to recognize the land of the Spokane Tribe and other tribes that shared the land for fishing and trading. The Spokane Tribe, Coeur d’Alene Tribe, Confederated Tribes of the Colville Reservation, the Kalispel Tribe, and the Nez Perce Tribe are integral to the cultural heritage and traditional ethnological knowledge of the land.

Native American heritage is woven into the fabric of our institution, enriching our community through tribal culture, historical teachings, and tribal language, and is embraced daily by students, staff, faculty, and the Eastern Washington community.

At EWU, we are committed to reflecting on and acknowledging the historical injustices of genocide and the forced removal of tribal peoples and all our relatives. EWU recognizes and honors tribal sovereignty and government to government relationships with tribes.

From here forward, EWU will remain committed to supporting, honoring, and recognizing the Native American community and the dynamic contributions that are shared with our university.

Equal Opportunity Statement:

EWU does not discriminate in its programs and activities on the basis of race, color, creed, religion, national origin, citizenship or immigration status, sex, pregnancy, sexual orientation, gender identity/expression, genetic information, age, marital status, families with children, protected veteran or military status, HIV or hepatitis C, status as a mother breastfeeding her child, or the presence of any sensory, mental, or physical disability or the use of a trained guide dog or service animal by a person with a disability, as provided for and to the extent required by state and federal laws.

Eastern Washington University provides an inclusive, equitable, and transformative learning experience, driving the pursuit of knowledge with affordable academic excellence.

Conditions of Employment:

This position, during the course of university employment will be involved in the receipt of, or accountability for, university funds or other items of value, as well as the unsupervised access with the developmentally disabled, vulnerable adults or children under the age of 16. The offer of employment is contingent upon successful completion and passing of a background check prior to beginning employment.

Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa currently. Sponsorship is not available for this position at this time.

All new employees must comply with EWU Immunization Policy 602-02 and provide proof of immunity or vaccination to MMR before beginning work at EWU. Waivers for the immunization requirements are available for medical or sincerely held religious beliefs.

Physical Demands:

Contact Human Resources at jobs@ewu.edu to obtain a copy of the Essential Functions Analysis which will describe conditions of employment, such as physical demands.

Protective Equipment:

University, local, regional, and state mandates for public and personal protection should be followed as needed.

Required Qualifications:

• Two years of experience at a level equivalent to Fiscal Specialist I and 15 quarter hours or 10 semester hours of college level accounting; or equivalent education/experience.
• Advanced skills using Microsoft Office products, Excel and Word.
• Experience paying attention to detail and working accurately with numbers.
• Demonstrated communication skills and interpersonal skills.
• Demonstrated experience working under tight deadlines and in stressful situations.
• Demonstrated ability to apply a responsive and flexible approach that is supportive to the needs of, including universal access, of our students, faculty, staff and the public.

Preferred Qualifications:

• We highly encourage you to apply even if you do not have some (or all) of the preferred experience below.
• Experience with Ellucian (Banner) or similar integrated payroll enterprise systems.
• Experience working in payroll, human resources or benefits in a higher education setting.

Special Instructions to Applicants:

It is strongly recommended that you print a copy of these instructions and the position posting before you begin to complete the online application, as the instructions will not be viewable once you begin the application process.

Required documentation includes all of the items listed below.

1. Attach a detailed cover letter in which you explain how you meet each of the required qualifications [and preferred qualifications, if applicable]. It is preferred that you provide the information in a bulleted list or as a table within your cover letter.
2. Attach a chronological resume including work history and major duties, education, and any specialized training or skills related to the position. List at least 3 professional references including: names, titles, organization name, phone numbers, email addresses, and connection to you (these can be identical to the references listed on the application).
3. Complete the online application form and respond to the online questions, if applicable.
4. Mission Statement Response - EWU’s mission is to provide an inclusive, equitable, and transformative learning experience, driving the pursuit of knowledge with affordable academic excellence. We are committed to serving first-generation, Pell-eligible students. How would you contribute to this mission?
5. Please do not upload resumes that include photos of yourself.

Proposed Job Duties & Responsibilities

Communication, Support, and Record Keeping (55%)
• Answering main payroll phone line and handling walk in traffic- provide answers regarding web timesheet process, pay distribution, pay dates, pay amounts, etc.
• Complete complex written and verbal employment/earnings verifications
• WFSE communication regarding dues, deductions, wages etc.
• Maintain payroll cycle documents and employee files – includes archiving and maintenance of terminated employee data base.
• Sort and disburse mail and redistribute returned items.
• Responsible for distributing the payroll in-box to office personnel in accordance with job duties.
• Monitor hourly web timesheet process and provide guidance to approvers and employees
• Responsible for collating the payroll run book.

Payroll Calculation Verifications (25%)
• Input and verify paper hourly timesheets
• Assist with Classified and Exempt timesheets verifications
• Input and verify retroactive pay for Faculty, Students and Non-Student hourly employees
• Input and verify labor distributions
• Process and close Shared Leave
• Compute, process and collect overpayments for Student and Non-Student hourly employees
• Process other fiscal areas such as Hi24 requirements, MetLife billing, Taxable travel, and Amazon gift cards
• Download ACH returns, issue replacement payments

Employee Setup Analysis (15%)
• Input and verify employee updates for addresses, direct deposits, name changes and pay distribution changes.
• Update names or SSN’s
• Make address corrections after receiving automated address process report
• Input and verify employee deductions

Other Support (5%)
• Inventory management and office supply orders.